If you're planning a study that involves human participants at the University of Waikato you need approval from a committee delegated from the University Human Research Ethics Committee.
In the School of Computing and Mathematical Sciences we have such a delegated committee and you should apply for approval of your study via this committee.
If you have any questions, please contact one of the SCMS Ethics Committee:
University Regulations and Information
Ethical Conduct in Human Research and Related Activities Regulations
- Appendix 1: Guidelines for Professional Practice and Community Conduct
- Appendix 2: University Delegated Ethics Committees
- Appendix 3: Suggested Application Format - see SCMS process below.
- Appendix 4: Intellectual Property in Research
- Appendix 5: Guidelines for Observation and Research in Schools and Early Childhood Services
- Appendix 6: Referring Human Ethics Applications to a Health and Disability Committee
Requirements for an Application Within the School of Computing & Mathematical Sciences
The School has instituted a short-form preliminary application process, which for standard procedures will often be sufficient to gain ethical approval. The Preliminary Ethics Application Form is a fillable PDF, which should be downloaded and then completed using appropriate PDF-handling software. This form should then be emailed to:
In some cases it will be appropriate to include the Research Consent/Participant information Form with this preliminary application. You should expect an initial response to your on-line pre-application within 2-3 days.
The response to your application will be either (a) approval to proceed, (b) a request for additional information, or (c) a requirement to complete a full application as follows.
Your full application should have these components:
Your application should be clear about how participants give informed consent for their participation in your study. Any proposed incentives for participants should be clearly described and justified; in practice most studies can be performed without explicit incentives.
For PhD students moving from Conditional to Full Enrolment you should submit your Research Proposal instead of a Project Details form.
Getting a Response
If possible, the Committee will respond to applications within two working weeks. This turnaround time should not be taken for granted, and a reasonable amount of time should be left between submission of the application and the planned start of the study. Please be aware that the Committee may request further information, or require changes to be made to the experimental procedures and materials before approval can be given. You will receive a written response to your application, giving approval or detailing further steps that are required before the application is resubmitted.
Scope of Feedback
Re-application for Approval
In your application you should be clear about what will happen to any data you collect. You can deposit material in the SCMS Data Archive as a secure form of storage. In your application for approval of your research you can also specify a destruction date for the data. You can choose to archive data and materials for a specified period (along with a destruction request) or indefinitely.